Our people in the districts seems to have been forgotten and abandoned, many are still eating rice without vegetables, and most do not have access to clean water and public health facilities. Most of our children are still out of school, and most parents cannot afford their children’s school fees.
The vision and motivation in our hearts are the aspirations of our people towards the promotion of transparency, accountability, good governance and economic justice towards a better standard of life and the eradication of poverty and illiteracy.
Whereas it is essential to promote good governance, transparency, accountability, economic justice and combating corruption,
Whereas Lalenok Ba Ema Hotu (LABEH) have pledged itself to achieve, promotion of greater good governance, transparency, accountability and economic Justice in the state administration,
Whereas LABEH have determined to promote prosperity of the people through a clean government and to hold the government to carry out its promises on transparency and accountability;
Where LABEH have in this governance document reaffirmed its faith and commitment to encourage the government to eliminate economic disparity and to combat poverty and to promote social progress and better standard of life,
Whereas a common understanding of these goals is of the greatest importance for LABEH for the full realization of this pledge,
Now, therefore, Lalenok Ba Ema Hotu (LABEH), Proclaims this resolution as a common standard of achieving these goals,
This governance book is supreme and its provisions shall have binding force on all authorities and persons in the organization. It shall be the duty of every staff member to:
a. Abide by this governance book, respect it ideas and its institutions.
b. Help to enhance the prestige and the good name of LABEH and render every service as may be required.
c. Respect the dignity of every staff member and right of others in unity, peace, and harmony and in the spirit of common brotherhood.
d. Make positive and useful contribution to the advancement progress and well being of the organization.
Article 1: NAME OF THE ORGANIZATION, ADDRESS AND ATTRIBUTE
1. The name of the organization is Lalenok Ba Ema Hotu (LABEH) the acronym name of Lalenok Ba Ema Hotu is LABEH
2. The office of the organization is in Dili, Timor-Leste
3. The Emblem/logo of the organization is mirror frame and circle with a reflection of the world map in a standing, with open books and the word Lalenok Ba Ema Hotu (LABEH)
Article 2: STATUS OF THE ORGANIZATION
1. LABEH is a non-profit, non-political, non-partisan and non-governmental organization.
2. LABEH has legal status and personality; it has the legal right to sue or to be sued in its own name.
3. The staff members, board of advisors and the governance trustee shall not be responsible, individually or collectively, for any of the organization’s debts, liabilities or obligations.
Article 3: MISSION STATEMENT
LABEH is a Non Governmental Organization (NGO) whose mission is to fellow Our Lord and Savior Jesus Christ in working with the people to hold the government accountable to carry out its promises on transparency, accountability, good-governance, economic justice and anti-corruption, promote human transformation and eradication of poverty, seeking economic justice, and the rule of law.
Article 4: OBJECTIVES
The objectives of the organization shall be to:
• Provide quality information to the people by empowering them to be active in the struggle to combat corruption and promote transparency, accountability and to protect the fundamental rights of the people to a better life.
• Promote the maximum welfare of the people, and monitor and report all instances of corrupt practices or abuse of power by the state institutions.
• Raise awareness about the need to combat corruption and to promote good governance, transparency, accountability and economic justice.
• Serve as a forum for sharing experiences and information on the issues of transparency, accountability, economic justice and combating corruption
Article 5: VALUES
LABEH is committed to:
• Team work based on transparency and accountability;
• Must be non violence, non discriminatory,
• Independent, non partisan;
Article 5:1 GIFTS AND ENTERTAINMENT
• No person associated with LABEH shall accept any gift, entertainment, loan or anything else of value from any organization or individual if it could be reasonably construed or perceived that the gift is motivated by a wish to influence LABEH in conducting its activities.
Article 6: STRUCTURE
LABEH will be structured according to the following system:
• Governing Trustees
• Board of Advisors
• Executive Director
• Operational (Management Team)
The operational and administrative staff’s responsibilities are described in their job descriptions contracts, and LABEH’s what we believe.
Article 6.1: PROGRAMS
1. Transparency, Accountability and Combating Corruption
2. Budget Monitoring
3. Advocacy and Monitoring
4. Education and Capacity Development
Article 6.2: GOVERNING TRUSTEE
(a) The Governing Trustee is the supreme executive organ of Lalenok Ba Ema Hotu (LABEH) and shall act in the best interests of LABEH.
(b) The GT shall exercise the powers of LABEH, including the following key functions:
(c) Consider general and specific policy issues affecting the organization.
(d) Agree on the work plans and budget of the organization;
(e) Oversee and direct (through the Director) the work of the secretariat;
(f) Represent the organization both external and internal on issues of great importance for the organization.
1. The GT is the governing trustee of the organization,
2. The GT represent the interests of stakeholders and holds the principle vision of the organization and helping the organization to achieve its mission.
3. The GT shall carefully monitor the actions of the executives to promote and protect the principle interest of the organization.
4. The GT links the organization to influential stakeholders outside the organization, thereby promoting the organization’s mission and vision while ensuring attention to important concerns in the organization.
5. The GT exercise independent and objective thinking in appraising the actions of the staff members of the organization and introducing strategic change.
6. The GT provide counsel to the organization and reviews the work of the Executive Director and to audit the organization’s financial transactions.
7. The GT assess the organization’s performance from time to time and provide guidance on leadership.
8. The GT conduct strategic reviews to determine the organization’s strategy.
9. The GT formulate the ethical codes that govern the behavior of the organization’s executives and employees including the board of advisors.
10. The GT may appoint and dismiss the Executive Director.
11. The Board of Advisors is answerable to the GT.
12. The GT is composed of the founders of the organization.
Article 6.3: BOARD OF ADVISORS
1. Advising the organization on policies to achieve its mission objectives.
2. Approving organizational policies, structure, programs and plan of action or strategic plan and budget.
3. Fundraising, with the help of the management team.
4. Overseeing the affairs of the organization between the governing trustee and the management team,
5. Monitoring and evaluating the organization.
6. The BOA should meet at least twice a year, if the circumstances so necessitate. At least one meeting per year shall be in person,
7. The BOA operations and proceedings shall be decided by the BOA members
8. The governing trustee and the director maybe represented in the board meetings without the right to vote
9. The BOA is composed of five highly qualified members.
10. The BOA is answerable to the Governing Trustee.
11. The BOA term is one year but members may be re-elected for up to three years.
12. The BOA are nominated by the management team of the organization and approved by the Governing Trustee.
13. The BOA hire’s the Director on an open contract and may dismiss him/her with the approval of the governing trustee.
Article 6.4: EXECUTIVE DIRECTOR
1. The Director is to be the leader of the organization’s daily activities.
2. The Director reports to BOA and answerable to the GT and is the head of the management team.
3. The Director is hired on an open contract by the BOA, and may be employed as long as the BOA is satisfied with his or her work, unless failure from the BOA to hire a director within 15 days of the vacancy, the governing trustee shall appoint a Director for the smooth running of the organization.
4. The Director shall implement the policies of the organization.
5. The Director shall represent the organization when signing agreements on behalf of the organization.
6. The Director is responsible in hiring and dismissing staff with the consent of the governing trustee.
7. Approving all financial disbursement for the daily activities of the organization.
8. Ensuring financial transparency of the organization.
9. Coordinating the running of the day-to-day activities of the organization.
10. Promoting LABEH and ensuring good relations with other institutions and the Government.
Article 6.5: ADMINISTRATION/MANAGEMENT TEAM
1. The Management Team is to implement LABEH’s daily activities.
2. The Management Team is answerable to the Director.
3. Supporting and assisting other departments in implementing their programs.
4. Maintaining and promoting the good name of the organization.
5. Keeping confidentiality of the organization.
Article 7: HONORARY PATRON
1. LABEH shall award an honorary patron or (BEST FRIEND OF LABEH) through a certificate of recognition to any person or institution or any distinguish national or international who has made substantial contribution to the relationship of the organization and to the objectives and the goals of LABEH.
2. The award of honorary patron or best friend of LABEH, shall base on a criteria set out by LABEH management team agreed by the board of advisors and approved by the governing trustee.
3. The award shall be conducted once in three years or yearly as may be agreed by LABEH in a separate regulation for this purpose.
Article 8: ELIGIBILITY
To be a member of Board of Advisors, the person shall meet cumulatively the following requirements:
1. Citizenship of Timor-Leste or a country that have diplomatic ties with Timor-Leste (for international member(s) of the Board of Advisors);
2. To be in position of his or her full faculties;
3. To be proposed by the management team present in a meeting for that purpose;
4. Must have done or contributed positively to the relationship of the organization and to the objectives and the goals of LABEH.
The members of board shall have a term of office for three years and shall cease their functions upon the expiring of their term, either of the members may be re – elected renewed only once.
Article 9: NOMINATION OF BOARD AND HONORARY MEMBERS
1. The management of LABEH shall identify and nominate the members of the board of advisors and honorary members for LABEH based on the criteria above.
2. The honorary and board members shall be elected by the management team through a method of election agreed by the staff members present in the meeting made for that purpose.
3. Elected members of the Board of Advisors or honorary patron shall be notified within fifteen days by the Director.
Article 10: MEETINGS
Each meeting of LABEH shall be effective and efficient. Each meeting shall begin with approval of the previous minutes, a review of what has been done and the task assigned in the previous meeting.
1. The secretariat shall be responsible for preparing and organizing meetings.
2. Governance trustee meeting.
3. Board of Advisors meeting.
4. Management staff meeting.
5. All meetings of the organization shall be schedule to respond to the needs of the organization.
6. The staff shall have a regular meeting, schedule for the needs of the secretariats whenever deemed necessary; to evaluate programs and activities conducted.
Article 11: DECISIONS
1. It is exclusively incumbent upon the Governance Trustee to make decisions on general and specific policy issues affecting the organization.
2. The Director shall make decisions on the overall day to day programs of the organizations.
3. To dismiss a staff member; to apply disciplinary action and to consider forgiveness.
4. All decisions taken in LABEH meetings shall be recorded and signed by the chair of the meeting.
Article 11: RIGHTS AND OBILGATION
2. Everyone associated in LABEH programs activities shall be entitled to freedom of expression including freedom to hold opinion and to receive and import ideas and information without interference.
3. Everyone associated in LABEH programs activities shall be entitled to be in LABEH meetings freely and associate with others without prejudice.
4. Speak honestly, in a friendly way and politely to each other.
5. Respect each other’s ideas and opinions.
6. Help cover job responsibilities when others are away.
7. Respect the privacy of others and of the organization.
8. Solve internal problems professionally.
9. Be patient, trusting, and tolerant to each other.
10. Share resources.
11. Respect others when making jokes.
12. Be tidy.
Article 13: SERIOUS CONCERN AND MISCONDUCT
2. Acting against this governance book or the law.
3. Abuse of clients or services users.
4. Physical aggression or intimidation.
5. Practical jokes which embarrass or humiliate.
6. Verbal abuse, including personal insults offensive comments,
7. Abuse of an individual’s private right to personal privacy, intrusion into another staff personal property or into their private live and malicious gossip.
8. Deliberate absent from work without justification.
9. Disobedient to the governing body of the organization.
10. Make public statements without duly authorization by LABEH or its consent shall be considered a serious concern.
11. Any of the concern stated above may lead to instant dismissal without pay.
Article 14: CONFLICT RESOLUTION AND PEACE BUILDING
1. Any staff member of LABEH may present complaints concerning acts or omissions on the part of the staff, director or department coordinators.
2. Should use every necessary means within the organization to resolve the matter.
3. Any issues that may arise in the organization that could not be resolved by the Director may be forwarded to the Board of Advisors who may take decision on the matter within 30 days from the day such matter was made known or brought to them.
4. Any matter which the Board of Advisors could not resolve should go to the governance trustee who shall undertake a review on the matter and any decision taken by the governance trustee shall have a binding force.
Article 15: FINANCE
The income of LABEH shall be derived from:
1. Funds provided through agreements with institutions and agencies for implementing programs. (PROJECTS).
2. Donors both National and International.
3. Funds derived from LABEH own initiatives.
4. The organization must hold a separate bank account in its own name,
5. There shall be two signatories to the account;
Receiving, disbursement and reporting of the organization’s fund will be defined by LABEH financial and asset inventory policy.
Article 16: PROPERTY OF THE ORGANIZATION
1. All property of LABEH shall be registered in the name of the organization and managed and used according to the organizational needs.
2. All donated property for the organization shall be the property of LABEH and be managed and used according to LABEH fixed asset and inventory policy.
Article 17: RESIGNATION AND DISMISSAL
3. Permanent disability.
5. Anyone may resign from his/ her post by writing to the administration by giving one month notice (30) stating his / her reason to do so.
6. The organization shall only consider its resignation without prejudice upon the certifying in writing from the administration that the person has no property of the organization in his/her place.
7. The organization shall use any legal or other necessary means to recover any property of the organization from anyone who leaves the organization on any of the condition stated above.
Article 18: DISSOLUTION OF THE ORGANIZATION
LABEH will only be dissolved by joint resolution of the governing trustee, board of advisors, director, and the management team in a meeting provided for that purpose.
Article 19: INTERPRETATION OF THE GOVERNING BOOK
1. The responsibility for the interpretation of the terms of this governing document or any matter arising in connection with its meaning is that of the governing trustee.
2. The governance book maybe reproduced in other languages.
3. In case of misunderstanding between other languages, the English language interpretation shall prevail.
Article 20: APPROVAL OF THE GOVERNING BOOK
1. The management of LABEH, whose signatures are attached, approves this governing document to replace the former LABEH Constitution approved on August 25, 2005.
2. This governing book is binding until a new document is approved to replace it on a later date by unanimous agreement of the management team with the approval of the governing trustee of the organization.
3. This governance book shall enter into force on 1st day of January 2009 in the Year of Our LORD and SAVIOR JESUS CHRIST and shall be the candle of light in directing all persons and activities of our organization to achieving the objectives outlined in this governance book.
4. So help us LORD.
Approved in Dili, on January 12, 2009
Dr. Christopher Henry Samson:………………………………..
Benvinda Rolando Monteiro:………………………………………
Head of Admin and Finance
Julio da Silva Guterres:……………………………………
Coordinator of Transparency, Accountability and Combating Corruption (CTACC)
Zelia Fernando das Dores Correia:……………………………………………
Coordinator and the Coordinator of Advocacy and Monitoring (GCCAM)
Coordinator for Budget Monitoring (CBM)
Administration for Education, Training and Capacity Development (CETCD)